Walk-through: Contribute to the Astronomy Thesis Collection

How to Contribute to the Astronomy Thesis Collection

Remember: Unless you have special permission, you should only upload your own thesis or dissertation. Make sure that you have the appropriate legal documentation allowing you to upload someone else’s thesis or dissertation before doing so.

Go to www.zenodo.org and either sign in or sign up. Using your ORCID or GitHub account can make signing up faster. If you do not have either, go ahead and sign up following their instructions. Next, navigate to the Community page for Astronomy Thesis Collection in Zenodo or follow this link to the community page. Note: if you are not signed in, the process of authenticating will navigate you away from our communities page. Make sure you are signed in and on the Astronomy Thesis Collection Community page before proceeding.

Once there, click the blue Upload button in the box on the right-hand side of the screen. You will be taken to an upload screen where you can choose the files you want to upload.

1Upload.screenBe sure to select the PDF of your finished product first and then any supplemental material. We encourage you to include your supplemental material such as your data, software, and figures in your upload as well. By selecting the PDF first, a preview of your dissertation will automatically display in the community page once your upload is completed and has been reviewed by the curator. Press green “start upload” button that appears once your files are selected. The upload may take a moment.

02UploadWithFileOnce you have done this, Zenodo will begin auto-saving your document, so if you close the window without saving at any point, you can find your upload again from the Uploads tab. When the document finishes uploading, you will be automatically redirected to a New Upload page. This is where you enter additional information about your dissertation before it can be viewed on Zenodo.

Type of file(s):

Select “Publication”


Type of Publication:

A new box will appear in which you should choose Thesis:


Digital Object Identifier:

Enter your existing DOI if you already have one in the Digital Object Identifier box. If you don’t have one yet leave this field blank and Zenodo will assign one to you.


Publication date:

Enter the date your college or university accepted your thesis as your Publication date06PubDate


Enter the Title of your Thesis in the Title box



Enter your name, last name first in the authors box. Your affiliation should be your awarding university. If you have additional affiliations, please separate them with a semicolon “;”. Do not enter your supervisors’ names here; there is a place further down the page for you to give them credit.



Paste the abstract for your thesis into the Description field. Feel free to enter as many keywords as you feel you need in order to accurately describe your work. Remember that keywords increase the findability of your thesis. Be sure to include “astronomy” as a keyword here. For preferred terminology on your topic use the Unified Astronomy Thesaurus. 09Description To include Mathematical symbols and equations in your abstract click the Sigma (Σ) for this dialog box in which you can paste your equation in raw TeX form and have it appear correctly in the finished version:10MathTeX

To include special characters Click the Omega (Ω):

11OmegaBoxAnd for Scientific Symbols, Click Pi (Π):


Additional notes:

This field is entirely optional. This is a great place to indicate the length of your thesis (e.g. 512 pages).


Choosing a license can be intimidating, and if you are unsure, we highly recommend contacting your university for advice.

The default license for text documents in Zenodo is Open Access through a Creative Commons Attribution (the most popular fully open-access license for non-code).  If you choose Embargoed Access, the default remains the same, but you can enter a date after which your work will be publicly available. Choosing Closed Access means that the record you are creating now can be seen but the full-text version cannot; this will severely limit the visibility of your Thesis and prevent the ADS from linking to the full-text version of your work. The majority of the options in the drop-down list of licenses are intended for software, although some may be applied to publications as well.

For more information on Open Access licensing, you may find the following website useful: http://creativecommons.org/choose/



Astronomy Thesis Collection should be displayed in blue under the Communities tab. If for some reason it does not appear, simply begin to type the name of the collection in the box provided. You may choose to submit your thesis for inclusion in multiple communities at this point.



At this time only European Commission grants can be applied to uploads to Zenodo. Disregard the funding section unless an EU granting agency funded your dissertation and you would like to credit them.

Collapsed tabs:

These next fields are all collapsed, but several are very important!15Tabs

Related/alternate identifiers:

Is your dissertation already in ADS? If so, we want that Bibcode! Expand the Related/alternate identifiers section, paste the Bibcode into the related identifiers field, and select “is alternate identifier”.

16IdentifiersIf you have uploaded other material (e.g. datasets or drafts) directly related to your thesis, you can add another line to this section and add the identifier (e.g. DOI or arXiv identifier) for that work as well. Make sure to choose the correct description for each identifier. For example, use “is a supplement to this upload” for a personal dataset used in the creation of your thesis.


Giving References is optional, but a great way to connect your work to your sources, to give credit, and to increase the discoverability of your work. Simply copy and paste each of your references (without extra formatting) into its own individual reference field. Make sure each reference has its own line!

See completed example below:

Shows a completed reference field with each reference on its own line


Here is another location where you list your Awarding University. Remember how I mentioned that your supervisors can be credited later? Well, the Thesis section is where to do so:



You’re almost done! When you are ready, you may now click Submit at the bottom of the page. If you need to stop and come back later, you can click the Save button and navigate elsewhere (your document is also being saved automatically). 19SubmitDeleteBarUnless you have skipped a required field, a popup will appear and display your final Submit button. Once clicked, your thesis will become publically available on Zenodo and will be sent to the curator of the Astronomy Thesis Collection to be posted in the collection. 20FinalSub

When you are done:

All the documents you upload to Zenodo can be found under the Upload tab when you are logged into the site. If you saved your work and want to come back later, your partially completed upload will be here under the heading “Unsubmitted.” All the documents you submit to Zenodo, regardless of the community you post them to, will appear together in reverse chronological order by upload date under the heading “Submitted”.


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1 Comment

  1. […] For guidance on how to submit your thesis to the collection, check out the a summary of the guidelines below, the walkthrough on YouTube, and a detailed  blog post on the Galactic Gazette. […]

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